Water Valley Community Association

Water Valley Library

Community Sponsors and Area Businesses

WATER VALLEY COMMUNITY ASSOCIATION

Meeting Minutes, March 25, 2008

1. In attendance:

Ally Wise, Dave Smith, Colin Swarbrick, Veronica Ramsay, Lorna Oltrop, Brad Teigen, Don Oltrop, Elise Garneau-Smith, Judy O’Leary, Tim Clinton, Dick Jarand and special guest Ron Sheppard.

2. Minutes:

Brad Teigen moved approval of the minutes.

3. Treasurer’s Report:

Monthly financial report distributed by Dave Smith.

4. Secretary Position:

Ally Wise nominated and Lorna Oltrop seconded Judy O’Leary for secretary. Position confirmed.

5. Library presentation

Presentation by Ron Sheppard, Director, Parkland Regional Library (PRL)

  • PRL provides services but not funding to libraries in the region.
  • County funds libraries by allocating provincial grants and municipal funds.
  • Librarian salary has been funded by a special one time provincial grant that is ending, but hopefully the county will take over this responsibility
  • Ron to forward to Lorna Oltrop the latest information from the county on funding our library
  • PRL acts as Water Valley’s library board, but there may be advantages to applying to the County to establish our own library board
  • Ron presented
    • Arguments and supporting material about the value of libraries in rural communities
    • The arguments for including the library in a new community hall, including the greater likelihood of obtaining county and provincial grants for a hall that includes a library
    • A list of possible grant sources

6. Old Business

a. Stud Auction:

pick up lists are ready

b. Light pole:

should go to Council this week for a decision

c. Treasurer guidelines:

draft copy prepared by Dick Jarand distributed for discussion at next meeting

d. Sliding on roof:

Ally Wise found the culprits and spoke to them and their parents

e. New building drawings:

not ready yet

f. Missing flag:

not found yet but Ally will put notice in Hitching Post

7. New Business

a. Water Valley Days:

Proposal to rent a Monster Truck was turned down due to cost and environmental impact

Letter of complaint:

  • Letter from renter about lack of cleanliness of the hall was presented by Brad Teigen. Judy O’Leary will prepare a response for review by email by the executive. The deposit cheque will be returned with this response.
  • The WVCA will look into a twice-yearly hall clean up.
  • Thanks to Leanne Teigen for washing all the hall table cloths