Water Valley Community Association

Water Valley Library

Community Sponsors and Area Businesses

WATER VALLEY COMMUNITY ASSOCIATION

Meeting Minutes February 12, 2008

1. In attendance:

Ally Wise, Dave Smith, Veronica Ramsay, Lorna Oltrop, Brad Teigen, Don Oltrop, Cees VandenEnden, Elise Gareau-Smith, Judy O’Leary, Tim Clinton, Dick Jarand.

2. Minutes:

moved by Veronica Ramsay to approve the minutes.

3. Treasurer report:

see handout.

4. Old Business:

a. Stud Auction:

Phone calls are being made, donations to be collected, help is needed from the executive.

b. 911 Signs:

Signs are here and Brad to put up when available. SuperNet Update: Not much is known right now, but Ben Grainger is hoping to make a proposal to install tower between arena and diamond, in the tree line.

c. Hall Update:

  • Hall update was presented by Dick Jarand. Dick, Ally, and Mike Heath went to meet with Beardon Engineering and it was discovered that a very preliminary cost for building without a library would be approximately $1.5 million, and approximately $2 million with a library.
  • It was decided that for now, the library would not be included in the drawings been done, but the library is not off the table. Some thought has to be put in regarding library hours versus cost of new building, and funding availability for librarian.
  • First draft of drawings from Beardon should be ready for the end of February, and we will plan a public forum after that.

5. New Business:

a. Treasurer Protocol:

It was agreed by all present that there would be no more blank pre-signed checks. All checks would need a payee at the very least to have any signature put on. Dave expressed some concerns regarding the new proposed policies, and Ally, Dave and Dick to sit down and build a policy that all can be happy with.

b. Facility Rental Agreements:

New agreements made, read, and agreed upon with the change of one word. New agreements to be used going forward, to help with the fire and noise issues.

c. Baseball Rental:

The ball tournament from last year is requesting rental again this year. It was decided that we would rent to them, but stricter rules would be put in place.

d. Other:

  • Library Info: Lorna presented the results from a library survey that was conducted, and informed Executive that there is only funding available until Sept 2008. Following that, we have to find our own funding, or the library could face shutting down due to no paid librarian.
  • E-Mail/Website: Email address has been changed to a yahoo address to help eliminate some spam issues. Website has been updated to reflect 2008 event dates.
  • Sliding On Roof: Concerns were brought forward regarding kids being seen sliding on the roof, and we need to find out who, and have it stopped. We don’t want lawsuits or see our brand new shingled roof wrecked.